Privacy Policy
Effective Date: June 16, 2025
1. Introduction
Gamma Neutral Consulting Inc. ("Gamma Neutral," "we," "our," or "us") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, engage our services, or interact with us in any capacity.
As a Canadian corporation incorporated on June 16, 2025, we comply with Canada's Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable privacy laws. We are committed to maintaining the highest standards of data protection and transparency.
By accessing our website or using our services, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree with our policies and practices, please do not use our services.
2. Information We Collect
We collect information that you provide directly to us, information we obtain automatically when you use our services, and information from third-party sources.
2.1 Information You Provide Directly
We collect information you voluntarily provide when you:
- Contact Us: Name, email address, phone number, company name, job title, and message content when you submit inquiries or contact forms.
- Request Services: Business details, project requirements, technical specifications, and other information necessary to provide consulting services.
- Create an Account: Account credentials, profile information, and preferences if you register for our client portal or services.
- Subscribe to Communications: Email address and communication preferences when you sign up for newsletters, updates, or marketing materials.
- Participate in Events: Registration information, dietary preferences, and accessibility requirements for webinars, workshops, or conferences.
- Apply for Employment: Resume, cover letter, references, and other application materials when you apply for career opportunities.
2.2 Information We Collect Automatically
When you access our website or use our services, we automatically collect:
- Device Information: IP address, browser type and version, operating system, device identifiers, and mobile network information.
- Usage Information: Pages visited, time spent on pages, links clicked, search queries, referral sources, and interaction with website features.
- Location Information: General geographic location based on IP address (city, province, country).
- Technical Data: Browser settings, screen resolution, language preferences, and time zone settings.
2.3 Information from Third Parties
We may receive information about you from:
- Business Partners: When you are referred to us by partners or affiliates who share your information with your consent.
- Public Sources: Publicly available information from professional networking sites, business directories, and public records.
- Service Providers: Analytics providers, marketing platforms, and other third-party services we use to support our operations.
- Social Media: Information from social media platforms when you interact with our social media pages or use social login features.
3. How We Use Your Information
We use the information we collect for legitimate business purposes, including:
Service Delivery: Providing consulting services and technical solutions, managing client projects and deliverables, processing service requests and inquiries, and delivering support and maintenance.
Communication: Responding to your inquiries and requests, sending service updates and notifications, providing customer support, and sending newsletters and marketing materials.
Business Operations: Analyzing usage trends and preferences, improving our services and offerings, conducting market research, and managing business relationships.
Security & Compliance: Protecting against fraud and security threats, ensuring compliance with legal obligations, enforcing our terms and policies, and maintaining audit trails and records.
Legal Basis for Processing: We process your personal information based on consent, contractual necessity, legal obligations, legitimate business interests, and vital interests as permitted under PIPEDA and applicable privacy laws.
4. Information Sharing and Disclosure
We do not sell, rent, or trade your personal information. We may share your information with:
4.1 Service Providers
We engage trusted third-party service providers who perform services on our behalf, including cloud hosting and infrastructure providers, analytics and performance monitoring services, email marketing and communication platforms, customer relationship management (CRM) systems, payment processors and financial services, and professional advisors (lawyers, accountants, auditors).
4.2 Business Partners
We may share information with strategic partners and affiliates when collaborating on joint projects or services, always with appropriate safeguards and only to the extent necessary.
4.3 Legal and Regulatory Requirements
We may disclose your information when required by law or when we believe disclosure is necessary to comply with legal obligations, court orders, or government requests; enforce our agreements and policies; protect our rights, property, or safety, or that of others; investigate and prevent fraud, security issues, or technical problems; or respond to emergencies involving danger of death or serious physical injury.
4.4 Business Transactions
In the event of a merger, acquisition, reorganization, or sale of assets, your information may be transferred to the acquiring entity. We will notify you of any such change in ownership or control of your personal information.
5. Data Security
We implement industry-standard security measures to protect your personal information from unauthorized access, disclosure, alteration, and destruction. Our security practices include:
- Encryption: TLS/SSL encryption for data in transit and AES encryption for data at rest.
- Access Control: Role-based access controls and multi-factor authentication for sensitive systems.
- Monitoring: Continuous security monitoring, logging, and incident response procedures.
- Data Minimization: Collecting only necessary data and limiting access on a need-to-know basis.
- Regular Audits: Periodic security assessments, vulnerability testing, and compliance reviews.
- Staff Training: Comprehensive privacy and security training for all employees and contractors.
Important: While we implement robust security measures, no method of electronic transmission or storage is 100% secure. We cannot guarantee absolute security of your information. You are responsible for maintaining the confidentiality of your account credentials.
7. Data Retention
We retain your personal information only as long as necessary to fulfill the purposes for which it was collected and to comply with legal, accounting, or reporting requirements.
| Data Type | Retention Period | Justification |
|---|---|---|
| Client Project Data | 7 years after project completion | Legal and regulatory compliance, audit requirements |
| Contact Inquiries | 2 years from last contact | Business relationship management |
| Marketing Data | Until consent is withdrawn | Ongoing marketing communications |
| Website Analytics | 26 months | Service improvement and trend analysis |
| Employment Applications | 1 year after application | Future hiring consideration |
| Financial Records | 7 years from transaction date | Tax and accounting requirements |
After the retention period expires, we securely delete or anonymize your personal information. In some cases, we may retain information for longer periods when required by law, to resolve disputes, enforce agreements, or for legitimate business purposes.
8. Your Rights and Choices
Under PIPEDA and applicable privacy laws, you have the following rights regarding your personal information:
- Right to Access: Request access to your personal information we hold and obtain a copy of your data.
- Right to Correction: Request correction of inaccurate or incomplete personal information.
- Right to Deletion: Request deletion of your personal information, subject to legal and contractual obligations.
- Right to Object: Object to processing of your personal information for direct marketing or other purposes.
- Right to Restrict Processing: Request restriction of processing under certain circumstances.
- Right to Data Portability: Receive your personal information in a structured, commonly used format.
- Right to Withdraw Consent: Withdraw consent for processing activities that require your consent.
- Right to Complain: Lodge a complaint with the Office of the Privacy Commissioner of Canada.
How to Exercise Your Rights
To exercise any of these rights, please contact our Privacy Officer at:
- Email: info@gammaneutral.com
- Phone:
- Mail: 108 Redpath Ave, Toronto, ON M4S 2J7, Canada
We will respond to your request within 30 days. In some cases, we may need to verify your identity before processing your request.
9. International Data Transfers
Gamma Neutral is based in Canada, and your information is primarily stored and processed in Canada. However, we may transfer your personal information to service providers and partners located in other countries, including the United States and European Union member states.
When we transfer your information internationally, we ensure appropriate safeguards are in place, including standard contractual clauses approved by regulatory authorities, data processing agreements with third-party service providers, adequacy decisions by the European Commission or Canadian authorities, Privacy Shield or equivalent certification programs, and consent for specific transfers where required by law.
Please note that countries outside Canada may have different data protection laws. We ensure that any international transfers comply with PIPEDA requirements and provide adequate protection for your personal information.
10. Children's Privacy
Our services are not directed to individuals under the age of 18, and we do not knowingly collect personal information from children. Our business-to-business consulting services are intended for organizations and adult professionals.
If we become aware that we have inadvertently collected personal information from a child under 18 without parental consent, we will take steps to delete such information from our systems as soon as possible. If you believe we have collected information from a child, please contact us immediately at info@gammaneutral.com.
11. Third-Party Websites and Services
Our website may contain links to third-party websites, applications, and services that are not operated by Gamma Neutral. This Privacy Policy applies only to our services.
We are not responsible for the privacy practices of third-party websites or services. We encourage you to review the privacy policies of any third-party sites you visit or services you use.
When you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the privacy policy of every site you visit, as we have no control over and assume no responsibility for their content, privacy policies, or practices.
12. Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. When we make material changes to this policy, we will update the "Last Updated" date at the top of this policy, notify you via email if you have an account with us, post a prominent notice on our website, and obtain your consent if required by law.
We encourage you to review this Privacy Policy periodically to stay informed about how we collect, use, and protect your information.
Your continued use of our services after any changes to this Privacy Policy will constitute your acknowledgment of the modifications and your consent to abide by the modified policy.
13. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:
Privacy Officer
Company Name: Gamma Neutral Consulting Inc.
Mailing Address:
108 Redpath Ave
Toronto, ON M4S 2J7
Canada
Email: info@gammaneutral.com
Privacy Commissioner of Canada
If you are not satisfied with our response to your privacy concern, you have the right to contact the Office of the Privacy Commissioner of Canada:
Website: www.priv.gc.ca
Toll-Free: 1-800-282-1376
Email: info@priv.gc.ca
At Gamma Neutral Consulting, we are committed to protecting your privacy and maintaining the trust you place in us. Your data security and privacy are fundamental to our business practices.